Fuel Specialist (Hybrid)

Job Locations US-MA-Quincy | US-IL-Elk Grove Village
Posted Date 1 week ago(5/24/2023 12:13 PM)
Job ID
# of Openings
Category Management


Are you looking for a role that allows you to work in a hybrid environment? One that positions you for career growth and personal development? That gives you an opportunity to learn the fuel industry and popular business software such as SAP? Then look no further. Here at Topco Associates, we are currently seeking an entry-level Fuel Specialist to maintain sales orders, analyze and problem-solve supply chain related requests and provide exceptional support to our members, regional grocery retailers and wholesalers across the US.  This position will be a hybrid role, with the successful candidate conducting work in either our Quincy, MA or Elk Grove Village, IL office and virtually. This role positions you for for a future career in trading, fuel scheduling, fuel supply, procurement, business analytics and other opportunities at Topco.


As the largest retail cooperative in the United States, Topco helps its member-owners operate like a virtual national grocery chain. Together, we provide access to better products, lower prices and more robust services for regional grocery retailers and wholesalers. And to achieve this, we employ some of the best and brightest professionals in the industry. As a vital part of America’s supply chain, Topco's membership collectively represents billions in annual retail sales volume with thousands of stores. As a Topco associate, your efforts help support over 10,000 local communities.


The Fuel Specialist will be responsible for all operational support including but not limited to system setups, invoice error resolution, pricing process efficiency/pricing accuracy, system inventory reconciliation, RIN (renewable identification number) inventory and outside services.


Order Processing Problem Solving

  • Maintain sales order and invoice processing automation
  • Resolve member invoicing issues/errors
  • Resolve vendor invoicing issues/errors

SAP Inventory

  • Manage Monthly Inventory Reconciliation process
  • Validate and enter ethanol month average true ups
  • Validate and enter terminal true ups
  • Maintain inventory movement processing automation
  • Monitor, identify, fix and prevent inventory movement failures


  • Maintain system pricing uploads and automation
  • Maintain member transfer price tables
  • Maintain rack pricing tables
  • Maintain ethanol purchase tax tables
  • Maintain rack purchase tax tables

Life-cycle Data Maintenance

  • Manage vendor setup process
  • Manage member setup process
  • Manage material setup process
  • Manage rack setup process


  • Manage RIN (renewable identifcation number) transactions and inventory in EMTS (EPA moderated transaction system)


  • Serve as TABs data feed administrator
  • Serve as Fuel Admin data feed administrator
  • Serve as OPIS (Oil Price Information Service) pricing and data feed administrator
  • Serve as Platts pricing and data feed administrator
  • Manage helpdesk issues and prioritize through to resolution
  • All other duties as assigned



Bachelor’s Degree in Business or related


Previous Experience:

1-3 years of previous experience in a relevant discipline such as finance, Accounts Payable /Accounts Receivable, business, or fuel (including internships).


Other Qualifications:

  • Continuous improvement mindset
  • Project management/problem solving/project development or coordination experience


Topco strives for a diverse, equitable and inclusive workplace that reflects our member shopper’s communities. If your experience similarly reflects what you see listed in the job description, please consider applying, as individuals come with a wealth of experience and talent beyond just the technical requirements of a job. Diversity of experience and skills combined with passion is a key to innovation and excellence; therefore, we encourage individuals from all backgrounds to apply to our positions.


Topco is an equal employment opportunity employer, dedicated to a policy of non-discrimination in employment on any basis, including age, sex, color, race, creed, national origin, ancestry, religion, sexual orientation, marital status, political belief, veteran's status, or disability that does not prohibit performance of essential job functions. Please let us know if you require accommodations during the interview process.


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